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What is a Tender?
"Tender" means an invitation to offer
for an item/items or work. All Public Sector purchases/Contracts
in India, over a certain value has to be publicly notified
through Tender Notices which are advertised through All India
Newspapers, Trade Journals, Departmental Publications and Notice
Boards, and now on Internet. An estimated Rs.300 billions (US$
6.6 billions) worth of equipment and services are procured
annually through All India Tenders.
Types of Tenders:
Broadly, there are four types of Tenders:
Limited Tendering, Open Tendering, Single Tendering and Verbal
Tendering
Limited Tendering:
This involves issuing Tender to few selected tenders only.
Open Tendering:
This means that the Tender is open to any supplier who can
quote for the materials as per requirements. This is usually
done by publishing the Tender Notice in
Newspapers/Trade journals/Internet and other bulletins.
Single Tendering:
Single Tendering means sending the Tender to one particular party.
Normally, it is either for an item where there is only one
supplier or for an item where the purchaser has developed
confidence in one supplier only and would just like to verify
the current price, delivery etc. Single Tenders are also sent
for items of proprietary nature.
Verbal Tendering:
Where there is hardly any time to wait for the supplier to
quote Verbal Tendering becomes necessary. This could either be
done by telephoning the supplier or across the table.
A Tender Notice gives you the following details:
Type of Item/Work enquired for.
Name and Address of the Tender Authority.
The Tender Enquiry reference Number/Date.
The cost and the last date for collection of Bid Document.
Earnest Money Deposit – This deposit is refunded to unsuccessful
Tenders.
Due Date/Time – The last Date/Time for submission of Tender
papers.
Estimated cost of Item/Work – Mentioned in selected Tenders.
Any other Instructions/Information.
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Collection of Bid Documents/Tender
Papers:
Interested parties, to collect / Purchase the Tender / Bid
Documents on payment / free of cost, as the case may be. Every
Tender quotation has to be accompanied by the Tender Documents.
Submission of Offers:
The Quotation has to be submitted along with all other Documents
as stipulated by the Tender Authority in the Tender Notice.
Attending Tender Opening:
Representative of the Tenders are allowed to attend Tender
opening. The activity during Tender opening is to list down the
names and addresses of the Tenders, note down all the
rates/freight charges/taxes etc. and details of whether - EMD
paid, Tender Document purchased, any Tender quotation is
rejected, if so for what reasons. The comparative statement of
all the rates offered and other terms like freight forwarding,
quality assurance, Taxes, identifying the Lowest (L1, L2, L3)
Offers etc. When the Order will be issued and to which
parties/Party.
Periodic Updates and Post Tender
Status:
The concerned parties regularly follow up and ensure that the
Purchase/Work Order is issued.
Negotiation:
If for some reason, the party is not able to comply with the
terms of the Order, an amendment to the Order needs to be
issued. The order may not necessarily be placed on L1 since,
various other criteria like past performance of the party,
urgency of the requirement etc. are also considered before
decision is taken. In some cases orders are divided between two
or three parties. At times L2 is asked to work/supply at L1
rates. In these situations, negotiation plays an important role
especially in cases where multiple technology, high value
Items/Work are involved.
About
www.tendersworldwide.com
www.tendersworldwide.com is India's First Tender Web Daily,
focused on Business through All India Tenders. The Web-Daily
offers a structured approach to reach Tenders of user's choice.
Unique features like Tenders Opening Today, Last Day For
Collection of Bid-Documents, Online Bid-Documents, Post-Tender
Reports, Global Tenders, Tender Statistics, Classified Ads, Key
Word Search, Advanced Search, Daily News page and a host of new
features and services being added regularly- makes
www.tendersworldwide.com the most comprehensive, interactive
portal catering to every service and activity of Business.
Registration:
www.tendersworldwide.com can be accessed by all for free.
Locating a Tender:
You can locate your Tenders by using either Search or Advance
Search.
Key Word Search:
For Items/Work not covered in the listed categories, Key Word
Search will give the desired result. The function is very
simple. Just enter the Key Words in the space provided in the
Top Left of the Front Page and, click the Go button. The Key
Word/Words you choose could be an Item/Work, Name of Location,
Name of Tender Authority, etc. The powerful Search engine will
pick up those Tenders which contain the Key Words in the Text
Matter of the Tender Notice.
Disclaimer:
www.tendersworldwide.com does not reproduce the Tender
Notice in detail but, carries all the important features of the
Tender in a standardized format. Users agree that
www.tenderswordwide.com will not be liable for special,
consequential or incidental damages. www.tendersworldwide.com
reserves the right to choose the Tenders that are to be posted
on its site. (More details in Disclaimer page)
Tender Statistics:
www.tendersworldwide.com carries an average of over 800
Tender Notices Daily. The Notices cover All India Domestic and
Global Tenders. The Tender Statistics is generated Daily, Month
to Date, Year to Date, Monthly, Quarterly and Half-Yearly. These
statistical Data gives an insight into the All India Procurement
patterns by Zone, Type of Item/work and Tender Authority Sector.
For using the Statistical Data with Analysis, please write to
info@tendersworldwide.com |
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